Academic Policies

Academic Policies and Definitions

Academic Integrity

Academic dishonesty includes, but is not limited to, cheating, plagiarism, fabrication and submission of work, all or any part of which was developed in response to the assignment of another professor or was created by a person other than the student submitting the assignment, working collaboratively with another student but claiming an individual effort, or falsification of any part of an academic record. More specifically, plagiarism is presenting words or ideas from another person or source as if they are your own. This includes neglecting to put quotation marks around direct quotes or failing to cite an idea or defining term or phraseology as coming from another person or source. This includes paraphrasing the words of another person or source without giving appropriate credit to them. Simply put, plagiarism is stealing the ideas or words of someone and presenting them as your own.

The Academy (the broad university community) views academic dishonesty as a serious academic offense and a failure of character and personal integrity. Due to the academic nature of the offense, Faculty, Academic Deans, and the Provost are responsible for determining an appropriate response within the following guidelines.

The faculty member is responsible for determining that a student has committed academic dishonesty in a course. The faculty member is also responsible for communicating in writing with supporting documentation any such incidents to the Dean (or the Dean’s designee) of the school housing the course where the offense occurred. Faculty members will provide the following as documentation of academic dishonesty:

1. Copies of the original assignment along with any source materials with appropriate highlights to show where the plagiarism or other academic dishonesty took place. Turnitin reports are acceptable documentation.
2. A copy of notification from the faculty member to the student of the academic dishonesty incident.

The Dean (or designee) of the school housing the course or the incident where the allegation of offense occurred, hereinafter termed the “Superintending Dean” will forward the documentation to the Dean of Students and, if applicable, Dean of the student’s major. The Dean of Students will undertake the following for each instance of academic dishonesty:

1. Place an administrative hold on the student’s record to prevent registering for future classes.
2. Review the student’s file and determine whether there is any record of any previous findings of academic dishonesty by the student.
3. Notify the Superintending Dean and, if applicable, the Dean of the student’s major of any previous offenses by the student.
4. Record the new offense in the student’s file.

A. First offense:

1. The student must receive a zero grade for the assignment and may receive additional penalties as outlined in the particular course syllabus.
2. An additional offense within the same course will result in a failing grade for the course, even if the second offense occurred before the student received notification of the first offense.
3. The Dean of Students will place an administrative hold on the student’s record to prevent registering for future classes.
4. The Superintending Dean will notify the student through PBA email, copied to the Dean of Students and, if applicable, the Dean of the student’s major, of the following:
   1.  That the student has been found responsible for a first incident of academic dishonesty.
   2.  The seriousness of academic dishonesty and the consequences of any finding of future academic dishonesty.
   3. That the student must successfully complete the PBA online Academic Dishonesty Remediation Workshop. At the end of the Workshop, the student will sign the Academic Dishonesty Warning Letter of Agreement and forward it to the Superintending Dean for his/her signature. This letter will inform the student of the consequences of a second finding of academic dishonesty, including automatic failure of the course and possible loss of institutional scholarships. If applicable, the Superintending Dean will sign and forward the letter to the Dean of the student’s major for additional signature and inclusion in the student’s file.
5.  The Dean of the student’s major will notify the Dean of Students to remove the administrative hold on the student’s account, allowing the student to register for classes.

B. Second offense: Because a second offense may or may not occur within the same course or school, the Dean of Students is responsible for determining that the reported incident of academic dishonesty is a second offense. The following will take place:

1. The student must receive a failing grade for the course in which the dishonesty occurred.
2. An additional offense within the same course, which would be deemed the student’s third overall offense, will result in a one year suspension of the student from PBA as articulated under the provisions of “C. Third Offense” below. This shall apply even if the additional (overall third) offense occurred before the student received notification of the initial (overall second) offense in the course. Multiple offenses before the student is notified of the first offense shall be deemed as a single second offense.
3. The Dean of Students will make the reports of all incidents of this student’s academic dishonesty available to the Superintending Dean and, if applicable, the Dean of the student’s major.
4. The Superintending Dean will notify the student through PBA email, copied to the Dean of Students and, if applicable, the Dean of the student’s major, of the following:
   1. That the student has been found responsible for a second incident of academic dishonesty.
   2. The requirement of the student to meet with the Superintending Dean (or designee) and the Dean of the student’s major, if requested by the latter Dean.
   3. That the student must successfully complete the PBA online Academic Dishonesty Remediation Workshop for a second time, including signing the Zero-Tolerance Letter of Agreement. This letter will inform the student of the consequences of a third finding of academic dishonesty. Participation in the second version of the Academic Dishonesty Remediation Workshop will require enhanced criteria for successful completion.
   4. The serious consequence, i.e. a one year suspension from PBA, should a third finding of academic dishonesty occur.
5. At the meeting of the student the Superintending Dean (or designee), the Dean of Students (or designee), and, if applicable, the Dean (or designee) of the student’s major, the Superintending Dean will address the following:
   1. The student, the Superintending Dean and, if applicable, the Dean of the student’s major will sign the Zero-Tolerance Letter of Agreement. This letter states that any further incidents of academic dishonesty will result in an automatic one year suspension from PBA.
   2. The implications the student’s automatic failure of the course in which the dishonesty occurred, i.e. effect on the student’s matriculation and grade point average.
   3. The Superintending Dean, in consultation with the Dean of the student’s major and the Dean of Students, may impose other penalties, including but not limited to suspension from participation in intramural or collegiate athletics, loss of endowed or institutional scholarships, ineligibility to participate in missions trips or semester abroad programs, and possible expulsion from the Supper Honors program or the major.
6.  Once the student successfully completes the Academic Dishonesty Remediation Workshop for a second time, the Dean of Students will notify the Superintending Dean and, if applicable, the Dean of the student’s major. The Superintending Dean will verify that any additional sanctions have been fulfilled and, if so, will remove the administrative hold on the student’s account.

C. Third offense: If a third incident of academic dishonesty is documented, the student must receive a failing grade for the course in which the dishonesty occurred and he or she will be suspended from PBA for one year through the following process:

1. The student must receive a failing grade for the course in which the dishonesty occurred.
2. The Superintending Dean will notify the student through PBA email, copied to the Dean of Students, the Registrar, and, if applicable, the Dean of the student’s major, that a third incident of academic dishonesty has been reported.
3. The student will be required to meet with the Superintending Dean, the Dean of Students, and, if applicable, the Dean of the student’s major in order to process the student suspension for one academic year.
   1. The Superintending Dean will send a letter requesting the suspension to the Registrar who will then officially notify the student that he or she is suspended. Copies of the letter  are sent to the Dean of the school where the student is a major, to the student’s academic advisor, and to the Dean of Students.
   2. The exact dates of the suspension are established by the Registrar and may allow for extenuating circumstances in the timing of the suspension.
4. The student will be able to apply for readmission to PBA, if he/she provides the evidence of remediation required by the Dean of Students in collaboration with the Superintending Dean, and the Registrar.
   1. Readmission to the university or to the previous major is not automatic and is up to the discretion of the Registrar and the Dean of the major to which the student is applying.
   2. Re-admitted students are automatically placed on zero-tolerance for academic dishonesty and any further incidents will be cause for another suspension or expulsion from PBA.
5. All documentation will be retained by the Dean of Students in the student’s discipline file.
6. Students who wish to appeal the third offense of academic dishonesty may file an academic complaint, and the matter will be treated within the established Academic Grievance Policy (see academic catalog). Any suspension remains in place until the grievance process is completed, even if this results in a missed semester of study. Students are responsible for any academic or financial repercussions.

*For non-academic violations refer to the Navigator at https://www.pba.edu/student-life/student-accountability.html. 

Academic Honors

Graduation Honors

Bachelor of Arts, Bachelor of Science, Bachelor of Science in Nursing, Bachelor of Music, and Bachelor of General Studies Degrees
Students earning a grade point average of 3.75 to 3.81 are graduated cum laude; those earning a grade point average of 3.82 to 3.89 are graduated magna cum laude; and those with a grade point average of 3.9 or above are graduated summa cum laude. The requisite GPAs apply to the cumulative PBA grade point average and will not be rounded up. The student must have earned a minimum of 54 GPA credit hours at PBA to be eligible for graduation honors.

Outstanding Graduate

To be eligible for an Outstanding Graduate Award, the student must have a minimum 3.5 GPA based on 60 credits or more earned at PBA. Outstanding Graduates are selected by the Dean and Faculty of the school.

Semester Honors

President’s List
The President’s List is made up of the names of those undergraduate students who achieve a grade point average of 4.00 while earning a minimum of 12 credit hours of course work in the fall or spring semesters. Students who have a failure (F), who have an incomplete grade (I), or who have a deferred grade (Y) are not eligible for the President’s List.

Provost’s List
The Provost’s List is made up of the names of undergraduate students who achieve a 3.75 to 3.99 grade point average while earning a minimum of 12 credit hours of course work in the fall or spring semesters. Students who have a failure (F), who have an incomplete grade (I), or who have a deferred grade (Y) are not eligible for the Provost’s List.

Advising

A faculty advisor is assigned to each student to assist in planning his or her academic program and to offer personal guidance. Students must meet with their advisor at least once each semester. It is the responsibility of the student, in conjunction with the advisor, to monitor catalog degree requirements and make course selections that assure progression toward the degree. The Office of the Registrar coordinates the assignment of academic advisors.

Attendance

Students who are absent from classes for an extended time because of a medical reason or other emergency should notify their professors and the Academic Support and Disability Services of the circumstances. Students are required to make up missed work. Neither a professor nor a representative in academic administration (Dean or Provost) may excuse a student from the ongoing work in the course. Makeup work is the responsibility of the student in every case. Certain schools have specific attendance policies affecting grades. Please refer to Enrollment Verification regarding administrative changes to student schedules.

Daytime students who are approved to attend equivalent cross-listed subterm courses through the Undergraduate Evening program are subject to the Attendance Policy outlined in the Undergraduate Evening & Online Catalog.

Auditing Classes

Qualified students who do not desire college credit may audit an undergraduate course with the consent of the professor and by paying the required audit fee. Auditing is permitted on a space-available basis. Students must request to audit a course by the add/drop deadline; changes from credit to audit after this deadline are not permitted. Under no circumstances will a student who has audited a course be permitted to take examinations or to pay the difference in tuition to receive credit for the course. Additional fees may apply to certain courses. Contact the Registrar’s Office to register to audit a course. Private music instruction as well as music and dance ensembles cannot be audited. Professional level courses cannot be audited while Graduate level courses may be approved for audit only by permission from the Dean.

Bankruptcy (Academic)

Currently-enrolled undergraduate students who are able to demonstrate that extreme personal or financial difficulties contributed to poor academic performance and who want an opportunity for a fresh start may apply for academic bankruptcy for coursework completed at PBA. Students may apply for one of two types of academic bankruptcy: (1) deletion of all prior course credits and GPA or (2) deletion of one semester of prior course credit and GPA. If academic bankruptcy is approved, all grades earned during the bankruptcy period will remain on the transcript with a notation that the student declared academic bankruptcy; however, credits attempted, credits earned, and quality points earned will not be included for this coursework. The appropriate form for requesting academic bankruptcy may be obtained in the Office of the Registrar. Academic bankruptcy may be granted only once and is not reversible.

Caution: Many colleges, universities, and other institutions, such as medical, law, or graduate schools, may not honor another institution’s academic bankruptcy policy.

Cancellation of Courses

The university reserves the right to cancel, postpone, limit registration, split or combine classes, and to change instructors and/or locations of classes due to insufficient registration or other valid administrative reasons. Students should register early to minimize the chances of their course being canceled due to low enrollment. Most classes have enrollment limits to facilitate learning.

If a class is canceled, it is the student’s responsibility to immediately contact either their faculty advisor or the department offering the course to select an alternate course. If a course is canceled by the university, student registrations in that course will automatically be canceled and the change will be reflected on each student’s semester schedule in myPBA. The Office of the Registrar will contact the student via PBA e-mail with notification of course cancellations.

Chapel Requirements

All full-time undergraduate students enrolled in the traditional day programs are required to attend chapel. Students must accumulate a minimum of 24 chapel credits during each year of enrollment. Completion of the 24 chapel credits during the year is a prerequisite for continued enrollment and graduation from PBA.

Classification of Students

Classification of degree-seeking undergraduate students is determined by the number of semester credit hours earned. A student is considered a freshman upon entry into college and is classified as a freshman until 30 semester hours of degree coursework have been completed. A student is classified as a sophomore upon completion of 30 semester hours of degree credit; a junior upon completion of 60 hours; and a senior upon completion of 90 hours of degree credit.

Confidentiality of Student Records

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, affords students certain rights with respect to their education records. Annually, Palm Beach Atlantic University informs students of these rights. A student’s rights are as follows:

1. The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. A student should submit to the Provost, Registrar, Dean of the appropriate school, or other appropriate official, written requests that identify the record(s) he/she wishes to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. A student may ask the university to amend a record that they believe is inaccurate or misleading. He/she should write to the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally-identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibilities. Upon request, the university discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the university to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C., 20202-4605.

Course Numbering System

*Courses numbered below 1000 are taken as non-degree credit and will not count toward meeting the minimum degree requirement of 120 credit hours.

Note: The School of Pharmacy uses 1000-4000 course numbers to indicate the year in the program but all are in the professional division not the undergraduate division.

Credit Hours

Credits earned for each course are expressed as semester credit hours. The number of hours or credits earned will vary according to the specific course. Example: ENG 1123 is a writing course that meets three hours a week and carries three semester hours credit. The final digit of the course number indicates the number of credit hours. 

The following diagram illustrates how to read the course listings:

Credit Hour Definition

A credit hour is time represented in intended learning outcomes or achievement of competencies and verified by evidence of student achievement, for various modes of instruction offered at Palm Beach Atlantic University, in accordance with the following guidelines.

1. For traditionally delivered courses, not less than one (1) hour (defined as 50 minutes of contact time) of classroom or direct faculty instruction each week for fifteen (15) weeks per Fall or Spring semester, and a minimum of two (2) hours of additional work out-of-class for each credit hour. Comparable time and effort is required for Summer semesters which might be offered over a shortened time frame.
2. At least a comparable amount of work outlined in item 1 above for other academic activities, including, but not limited to, laboratory courses, internships, clerkships, clinical practica, field experience, studio experience, and other academic work leading to award of credit.
3. The credit for courses in professional degree programs will be determined in accordance with the appropriate accrediting agency. For example, the Lloyd L. Gregory School of Pharmacy determines successful accomplishment of program objectives in accordance with the accreditation standards of Accreditation Council for Pharmacy Education (ACPE).
4. Online, blended, shortened, intensive format courses and other non-traditional modes of delivery will demonstrate comparable time and effort utilizing the guidelines from item 1 above or achievement of learning competencies and outcomes.
5. In determining the amount of coursework to achieve learning competencies and outcomes, the university will take into account and consider alternative delivery methods, measurements of student work, academic calendars, disciplines, and degree levels.

Directed Study

Under exceptional circumstances, an undergraduate student working individually with a faculty member may complete a course by Directed Study. A Directed or Independent Study is provided to augment or enrich a student’s learning experience by pursuing learning in a closely-supervised program. It is not designed to be the solution for schedule conflicts. A Directed Study fee of $250 per credit hour will be charged to the student over and above regular tuition, both on and off campus. Requests for fee exemptions require additional documentation as directed by the Office of the Provost. The Directed Study form is available in the Office of the Registrar.

Consideration of requests for Directed Study originates with the student and must be approved by the faculty member involved, the Dean(s) of the School(s), and the Provost of the university. Successful petitions must include a copy of the syllabus, which details the regular meetings of the student with the faculty member (a minimum of three hours weekly for a three-hour course), a significant writing component, and evidence that the course substantially provides the same learning experience as the traditional offering.

The following conditions apply: only two courses (6 credit hours) completed by Directed Study may apply toward a PBA degree; no more than 4 credit hours may be applied toward one project; a maximum of 4 credit hours of Directed or Independent Study may be taken during one academic term; and a Directed Study may not be employed to repeat a course in which a student has already received a grade of “D” or “F” (at PBA or at any other college). A student must have a GPA of 2.0 or higher and the course may not meet a General Education requirement.

Disclosure of Directory Information

At its discretion, the institution may provide Directory Information in accordance with the provisions of the Act (FERPA) to include: student name, address, telephone number, electronic mail address, photograph, grade level, enrollment status, date and place of birth, major/minor fields of study, dates of attendance, degrees and awards received, previous educational agency or institution attended by the student, participation in officially recognized activities and sports, and weight and height of members of athletic teams.

A student may withhold Directory Information by notifying the Office of the Registrar in writing within one week after the published beginning date for a given semester. Request for non-disclosure will be honored by the institution for only one academic year; therefore, authorization to withhold Directory Information must be filed annually. Palm Beach Atlantic University assumes that failure on the part of any student to specifically request the withholding of categories of Directory Information indicates individual approval for disclosure. The consequences should be considered very carefully for any decision to withhold any category of Directory Information. Should the student decide to inform the institution not to release any or all of this information, any future requests for such information from non-institutional persons or organizations will be refused, except as provided for in the Act (FERPA). The institution will honor any student’s request to withhold this information but cannot assume responsibility to contact students for subsequent permission to release such information. Regardless of the effect upon the student, the institution assumes no liability for honoring the student’s instructions that such information be withheld.

Dual-College Enrollment

Only under exceptional conditions may a PBA student be concurrently enrolled at another college or university. The student must have permission for such dual enrollment from the Registrar.

Electives

The student should carefully select electives that complement the desired major. Electives may be chosen from any of the day undergraduate course offerings in the catalog provided the required prerequisites have been met. Students should choose electives consistent with the degree requirement that 42 credit hours must be in courses numbered 3000 or above.

Enrollment Verification

Attendance during the first week of the semester is critical. Enrollment is verified by the instructor and submitted to the Registrar’s Office. A student who fails to attend classes in the first two weeks of the semester will be dropped from the class(es) by the Office of the Registrar for non-attendance and will be notified of the drop by PBA email.

Failed Course Policy

Students are permitted to repeat a failed course only one time. If a student fails a course twice, they will not be permitted to enroll in the course again. Under special circumstances, the Dean of the School and the Provost may grant an exception to this policy. Failure of a course is defined as unsuccessful completion of a course within the student’s major, general education requirements, and concentration or minor. The criteria for failure in specific courses within the major, concentrations, and minors are listed in the Programs of Study chapter of this catalog.

First-Year Student Requirements

Meeting the General Education Program Requirement in Mathematics

All full-time students should complete MAT 1803  or higher during the freshman year with the following exceptions:

1. Students whose academic preparation or whose ACT or SAT scores indicate a need for placement in a lower-level mathematics course must begin in their first semester with the appropriate course and continue in consecutive semesters. A student enrolled in MAT 0993  may not drop or withdraw from the course.
2. Students who place higher than College Algebra (MAT 1853 ) may defer the option of taking a mathematics course until after their freshman year, unless their program requires more than one mathematics course.
3. Music majors complete this requirement on a different schedule.

Meeting the General Education Program Requirement in Writing

All full-time students must complete English Composition I (ENG 1113 ), English Composition II (ENG 1123 ), and Public Speaking (COM 1113 ) by the end of the freshman year*. If a student does not successfully complete** one of these courses he or she must repeat the failed course(s) in the immediate subsequent terms until these requirements are completed. 

Students may NOT drop or withdraw from ENG 0093 , ENG 1003   or FYE 1001 .

* If a student begins with ENG 0093 or ENG 1003, then ENG 1113 must be completed within the immediate subsequent terms. 

**Successful completion is considered as follows: Grade of C- or better for English Composition I and II; Grade of D- or better for Public Speaking.

Full-time Student

An undergraduate student who carries a load of 12 semester hours is considered to be a full-time student. Fifteen semester credit hours are considered to be a normal class load. Permission from the Dean of the student’s school must be secured to register for more than 18 credit hours. Under normal circumstances a student may not take more than 21 credit hours in any one semester, inclusive of academic work completed both at PBA and at any other college or university in which the student may be concurrently enrolled. The maximum load a student in the undergraduate day program may carry during a summer term is 6 credit hours per subterm.

Good Standing (Academic)

A student is in academic good standing only if his or her PBA cumulative grade point average (PBA GPA) is a 2.0 or higher (see Standards of Academic Progress). Transfer credit grades do not count toward PBA cumulative GPA.

Independent Study

An Independent Study is designated within a discipline by the course number 4811-4816 and involves a student-proposed project requiring supervised research and writing within a major or minor. An Independent Study fee of $250 per credit hour will be charged to the student over and above regular tuition, both on and off campus. Requests for fee exemptions require additional documentation as directed by the Office of the Provost. Consideration of requests for such independent study originates with the student and must be approved by the faculty member involved, the Dean(s) of the School(s), and the Provost of the university. Successful petitions must include a copy of the syllabus and/or learning contract, which detail a significant research and writing component. The Independent Study form is available in the Office of the Registrar.

Leave of Absence

The university understands some students may need to leave school during a semester. The policies and procedures below describe the circumstances under which a student may leave and return to the university while maintaining an active student status. An approved Leave of Absence allows a student to withdraw from all courses for a semester and have W’s display on a transcript. The student would be eligible to return to the university at the start of a subsequent semester, based on the length of the leave.

1. Eligibility and Procedure: Students are not eligible for a leave of absence during their first semester at PBA. A student who has completed at least one semester of study at PBA may petition the Registrar for a leave of absence. The petition must be in writing, must be signed by the student, and must set forth the circumstances of the request and the length of the requested leave. Unless a student is called to active military service, a request for a leave of absence typically will not be considered during the last week of classes or during the examination period.
2. Circumstances for Leave: The petition for leave of absence may be granted, granted with conditions, or denied. Approval will be granted only in extenuating circumstances of extraordinary hardship, including, but not limited to, sustained illness of a person in the student’s immediate family and for whom the student will serve as caregiver, call to military service, or selection for extended jury duty. (Leave because of the health of the student should be addressed through a Medical Withdrawal.)
3. Veterans: Veterans or students using VA benefits must meet with the VA Certifying Official in the Registrar’s Office prior to requesting a leave. When a VA student terminates or reduces course enrollment after the drop period and a non-punitive grade is assigned, mitigating circumstances are an issue.
4. Time of Leave: To be eligible for a leave of absence, the student must intend return to the university within the stated period, which may not exceed 180 days during any 12-month period. If the student does not return within the approved period, he or she will be considered as withdrawn and will have to apply for readmission. In addition, if a student has been granted one leave of absence, any subsequent leave request must be approved by the Dean. Unless granted an exception by the Dean, a full-time or part-time student must complete all degree requirements within eight calendar years, counting all periods of leave or withdrawal. 
5. Approval: If the petition is granted, the Registrar will respond in writing and will set forth the period of the approved leave and any conditions associated with the leave. In the Registrar’s absence, the Provost may grant the leave. A copy of this approval letter will be scanned to the student’s record. Once approved, the Registrar’s office will notify Student Accounts, Financial Aid, Dean of Students/Residence Life, Veterans’ Benefits, and Athletics of the Leave of Absence.
6. Matriculation at Another School: If the petition is granted, the student may not enroll as a degree candidate at another institution. If a student enrolls as a degree candidate at another school, the leave of absence will be converted to a withdrawal. A student may enroll as a non-degree seeking student with the approval of the Dean. A Request for Transient Study must be completed and approved prior to the beginning of the leave. (See Transient Study policy)
7. Returning to School: At least four weeks before the end of the granted leave, or when otherwise requested, the student must submit a letter to the Registrar indicating his or her intent to return to school. If the student fails to submit a letter or goes beyond the time of the granted leave, the student will not be able to return automatically. Instead, the student must apply for Readmission through the Admissions Office.
8. No Residency: The period of the leave of absence may not be counted as part of the time needed for residency or for other degree requirements.
9. Tuition and Financial Responsibility: Normal rules regarding the refunding of tuition typically will apply if the student is granted a mid-semester leave of absence. In addition, students should understand that funds that might be returned to a lender are still due and owing to the university. However, the university will refund tuition for students called to active military service. 
10. Financial Aid: The student will need to contact a Financial Aid counselor to determine how a leave of absence and/or failure to return after a leave may impact his or her financial aid package and repayment obligations.
11. Transcript: A student who is granted a leave of absence after the add/drop period in a semester in which the student is enrolled will receive “W” grades on his or her transcript. The transcript also will contain the notation “Leave of Absence.”

Obtaining a Second Bachelor’s Degree

A student who has received a baccalaureate degree from a regionally-accredited institution may complete a second baccalaureate degree at PBA. It is not generally in the best interest of a student to complete a second bachelor’s degree. When a student chooses to do so, the following information is pertinent:

1. The student must earn a minimum of 32 credit hours beyond the first baccalaureate degree. 
2. The student must complete the specific requirements of the declared major, including those within the department of instruction and any allied courses.
3. The student must complete any specialized general education requirements associated with the degree sought, including Exploring the Bible, Christian Values and Biblical Faith, and Freedom in American Society (BIB 1003 , BIB 4153 , PLS 3003 , as applicable).
4. Two-thirds of the major courses within the second baccalaureate degree program must be completed at PBA. 
5. The last 32 hours of the second baccalaureate degree program must be completed at PBA.

Note: The completion of two or more majors, or other degree requirements, in the course of completing the first bachelor’s degree should not be confused or equated with the completion of two baccalaureate degrees. Graduates of PBA wishing to return for a second bachelor’s degree must apply for readmission through the Office of Admissions.

Student Identification Card (ID)

All students are required to have a validated student identification card prior to attending classes. ID cards must be obtained and validated by PBA Card Office.

Workship Requirements

Workship is a distinctive program that encourages students to make a Christian response to human needs through service in nonprofit agencies, churches, and schools outside the university community. Students may select from opportunities offered by the school or define their own unique places of service in consultation with Workship staff. All undergraduate students enrolled in the traditional day programs participate in Workship and must complete 45 clock hours of service for each year they are enrolled. For additional information see The Navigator.

Evaluation and Grading Policies

Calculating the Grade Point Average (GPA)

A student’s grade point average may be calculated by:

1. Multiplying the credit hours attempted* by the quality points earned for each course according to the letter grade assigned (see chart below);
2. Totaling all quality points earned; and
3. Dividing the quality points by the number of credit hours attempted.

Example: 30 total quality points divided by 12 total earned credit hours = 2.50 GPA

*F grades are factored into Credit Hours Attempted, though zero (0) quality points are earned. W (withdrawal) and I (incomplete) grades are not factored into the Credit Hours Earned for GPA calculation purposes.

Quality Points

*Quality Points are earned for each credit hour.

Grade Forgiveness

Grade Forgiveness permits undergraduate students to repeat a course and have the repeated grade and hours earned computed into his/her GPA in place of the original grade and hours earned. An undergraduate student who earns a “B” grade (B+, B, B-) or a “C” grade (C+, C, C-) in a course will not be permitted to repeat the course to raise the grade. A student who receives a grade lower than a “C-” will be permitted to repeat the course to raise the GPA by earning a higher grade. The repetition of any course must be accomplished by taking the same course at PBA. A Directed Study may not be employed to repeat a course for grade forgiveness. A student may not repeat a course after he or she has graduated.

Grade Reports

Mid-term: Faculty instructing undergraduate traditional day program students report deficiencies at mid-term. Deficient grades are “D,” “F,” and “I.” The “I” or incomplete is given to a student who has not completed sufficient work in the course to justify a passing grade but has not failed work that has been evaluated. Deficiencies are available to advise students whose work, at the mid-point of the semester, indicates a lessened prospect for a satisfactory grade. For Honors students enrolled in HON or Honors credit courses, deficiencies also include grades of “C.”

Final: Within two weeks after the end of the academic semester, electronic grades are available on MyPBA to each student who has been enrolled that semester.

At PBA, undergraduate grades are indicated by the following symbols:

Grading Policy

Each faculty member has the responsibility and authority to establish his or her own grading policy and to provide it, in print, with the course syllabus.

Transcripts

The official academic record for each student is maintained by the Office of the Registrar. A student has access to the record during normal office hours. A student may receive copies of the transcript for personal use or may request the transcript be mailed. Such requests must be made online through the National Student Clearinghouse or in person at Sailfish Services. A transcript (official or unofficial) will not be released if the student’s account with the university is delinquent.

Grievance Policy (Academic Complaint)*

An academic complaint refers to the grievance a student may have concerning faculty evaluation of his or her academic performance represented in the final grade for a course, OR a professor’s assessment of academic dishonesty.

The following procedure must be followed in filing a grievance:

1. Final Grades: Issues concerning individual assignments, examinations, and other graded work during the course may only be appealed to the professor; a student may not use this policy for appeal until a final grade has been assigned for the course. To appeal a final grade, the student must take the matter to the faculty member, in writing, and within the first 15 PBA work days of the grade being posted in my.pba.edu. Appeal via PBA e-mail correspondence will be considered as written appeal. The appropriate Dean must be copied on the written appeal.
2. Academic Dishonesty: To appeal an academic dishonesty judgment, the student must take the matter to the faculty member, in writing, within 5 working days of being notified of the judgment. Appeal via PBA e-mail correspondence will be considered as written appeal.
3. The Faculty Member will respond to the student in writing within 15 PBA work days of the student’s written notification of grievance. Response via PBA e-mail will be considered as written response.
4. The student may appeal the case to the Dean, by completing the appeal application and submitting it to the Dean, only after written communication with the professor in resolving the
   complaint proves to be unsatisfactory to the student. This appeal to the Dean must be done within 15 PBA work days of the written response from the faculty member. The written justification for appeal must identify the issues, with all substantiating documents attached. Appeal to the Dean via PBA e-mail must include appropriate attachments including the signed appeal application and all substantiating documentation. The Dean will denote his or her decision on the application for appeal and return it to the student in written form or via PBA e-mail within 15 PBA work days.
5. If the original appeal involves the Dean as the professor of record, the Provost will appoint another dean to review the appeal.
6. If, after the Dean has made the decision on the appeal, the student is not satisfied with theoutcome, he or she may appeal to the Council of Deans through the Office of the Provost. The only justification for appeal to the Council of Deans is a procedural violation. The student appeal must demonstrate which procedure was violated and how it was violated. Simple disagreement with the decision is not sufficient grounds for appeal. This application for appeal must be submitted within 15 PBA work days of the written response from the Dean and must be submitted to the Office of the Provost. The appeal may be delivered in written form or via PBA e-mail. If the appeal is delivered via PBA e-mail, all substantiating documentation must be attached to the e-mail.
7. This appeal will be reviewed by the Appeals Committee of the Council of the Deans (which consists of three people who are appointed from the members of the Council of Deans for a one year term by the Provost) to determine the merit of the case. If the Appeals Committee determines that the case is not sustainable on its merits, the decision is final and there is no further appeal. If the committee determines there is compelling evidence to proceed with the case, such appeal can proceed in one of two ways. First, the Appeals Committee may refer the matter back to the Dean with recommendations for resolution. Second, the Appeals Committee may refer the matter to be heard at a regularly scheduled meeting of the Council of Deans which falls in the following calendar month. The Administrative Assistant to the Provost will provide the student with the date of the Council of Deans meeting.
8. The Council must be supplied with the completed application for appeal, a written summary of the complaint, and all substantiating documents relating to the case, including the original appeal to the Dean. The only evidence admissible is that which has previously been presented to the Dean, with the exception of evidence related to procedural violation by the Dean. The Dean to whom the complaint was submitted also will provide a written summary account of his or her conclusions and written recommendations within 15 PBA work days prior to the scheduled appeal, along with any substantiating documents. The Administrative Assistant to the Provost is responsible for gathering these materials and for making them available to all parties for review prior to the meeting.
9. Both the student and the faculty member will be afforded the opportunity to present their cases to the Council. Communication to the Council during its deliberations is the responsibility of each party in the complaint. The presence of the student and of the faculty member is only for fact-finding. Deliberations based upon these presentations and the written records of the case are kept strictly confidential and are open only to Council members.
10. The Provost and any member of the Council who is a party to the complaint or who believes that past experience or relationship with individuals involved prejudices an objective review of the case may recuse themselves from the final decision.
11. As chair of the Council, the Provost will communicate the Council’s findings in writing to the student and faculty member within ten working days of deliberations.

The Office of the Provost is responsible for enforcing the decision of the Council of Deans. The conclusions and recommendations of the Council are final and binding upon the parties to the complaint. No further appeal may ensue.

*NOTE: Students seeking information regarding a non-academic complaint should review the Grievance Policy (Non-Academic Complaint)  in the Student Life section.

File Outside Complaint 

To file a complaint against a nonpublic postsecondary institution in Florida, the student would write a letter or send an e-mail containing the following information:

1. Name of Student (or Complainant)
2. Complainant Address
3. Phone Number
4. Name of Institution
5. Location of the Institution (City)
6. Dates of Attendance
7. A full description of the problem and any other documentation that will support your claim such as enrollment agreements, correspondence, etc.
8. The complaint process of the Commission involves contacting the institution to obtain their response to the complaint.  If the student does not want the Commission to contact the institution he or she is attending, they must state so in the complaint; however, doing so will greatly hinder the Commission’s ability to assist the student with the complaint.

Send Letter To:
Commission for Independent Education 325 W. Gaines Street, Suite 1414
Tallahassee, FL. 32399-0400

Or E-mail: cieinfo@fldoe.org 
Or Fax: 850-245-3238
 

Distance Education students, who have completed the internal institutional grievance process and the applicable state grievance process, may appeal non-instructional complaints to the FL-SARA PRDEC Council. For additional information on the complaint process, please visit the FL-SARA Complaint Process page. 

Major, Minor and Concentration Requirements

For most degree programs, students select one major and one minor OR two major fields of study. Under option one, the major and minor may not be in the same discipline. Specific requirements for majors and minors are listed in their respective Programs of Study .

Some departments offer concentrations that may be employed to complete the minor requirement but may be open only to students who have completed particular major fields of study. A student should consult the catalog or his or her faculty advisor regarding the viability of selecting a concentration to fulfill the minor requirement.

Students must declare the major(s) and minor fields selected prior to the completion of 60 credit hours. Courses in which grades below “C-” have been earned are not acceptable toward either a major or minor.

Double Major

Coursework taken for one major may not count toward a second major.

Minor

A minor area of study must be comprised of no fewer than 15 semester hours. Coursework taken for the minor may not count for any other major or minor. This does not apply to Biology majors seeking a Chemistry minor, since some graduate and professional programs suggest this combination.

Exploratory Studies

(Undeclared Major)

Students who have not decided on an academic major may explore their interests in academic fields and related careers while designated as an exploratory student during the first semesters at PBA. Exploratory students may enroll either as full or part-time students and take both general education curriculum and introductory courses in a major of their interest. Exploratory students are encouraged to take the following actions to assist them in identifying and declaring their major.

1. Meet with the Career Development Office (CDO) to take a career skills and interest assessment that support the self-discovery process toward finding one’s sense of purpose and direction for vocation.
2. Discuss the assessment results with CDO staff and how these results mesh with academic majors and related career fields.
3. Meet with faculty, academic advisor, and staff in the Academic Support and Disability Services to explore options based on curricular and assessment tools and establish academic goals.
4. Declare an academic major in a timely manner to successfully complete the educational plan for their vocational goal.

Questions about exploratory student status may be directed to the academic advisor, Academic Support and Disability Services, or Career Development Office

Interdisciplinary Studies

Interdisciplinary Major

In lieu of a specific program listed in the catalog, a current student may elect a student-designed Major in Interdisciplinary Studies. Such a major will be composed of courses selected from the curricula of two or more departments. The following restrictions apply:

1. A grade point average of 3.0 or higher is required.
2. In order to allow both breadth and depth, such a major requires no fewer than 50 semester hours and no more than 63 semester hours; 42 hours must be at upper-level designation.
3. A total of at least 75 credit hours must be taken at PBA, inclusive of the courses in the interdisciplinary major.
4. A Major in Interdisciplinary Studies must be created and approved prior to the end of the student’s first semester as a junior, so that it is a planned coherent program of study and not just a collection of courses gathered together at the last minute. In the process of designing the major, the student must submit a narrative justification for the inclusion of courses from two or more departments of instruction, along with the list of courses to be taken.
5. To assure coherency, relevancy, and academic integrity, the student must obtain, at a minimum, the approval of the student’s advisor, major department, and Dean of the School in which the student’s major resides. If deemed necessary by the Dean, he/she may request input from other departments and schools.
6. Interdisciplinary majors do not require completion of a minor field of study. 

Interdisciplinary Minor

Also, in lieu of a minor in a specific program listed in the catalog, a student may elect a student-designed Minor in Interdisciplinary Studies. Such a minor will be composed of courses from at least two different departments. The following regulations apply:

1. In order to allow both breadth and depth, such a minor requires a minimum of 20 credit hours.
2. A Minor in Interdisciplinary Studies must be created and approved in advance of taking the majority of the courses, so that it is a planned coherent program of study and not just a collection of courses gathered together at the last minute. In the process of designing the minor, the student must submit a rationale for the minor along with the list of courses to be taken. 
3. To assure coherency, relevancy, and academic integrity, the student must obtain, at a minimum, the approval of the student’s advisor, major department, and Dean of the School in which the student’s major resides. If deemed necessary by the Dean, he/she may request input from other departments and schools.

Procedure for Gaining Approval

The student must complete an Interdisciplinary Studies Request form available on myPBA or in the Office of the Registrar. The student and department representative(s) develop the proposed curriculum for the Interdisciplinary Major or Minor. Upon approval of the departments represented and the Dean(s) of the School(s), the student must submit the request form with the proposed interdisciplinary curriculum to the Office of the Registrar. The Registrar determines whether the plan conforms to graduation requirements. After receiving approval from the Office of the Registrar, the plan is submitted to the Office of the Provost for final approval.

Selection of Catalog for Determining Degree Requirements

An undergraduate student in attendance at Palm Beach Atlantic University may elect to meet the graduation requirements in effect at Palm Beach Atlantic University either at the time the student began attending (catalog at first registration), when he/she officially changes his/her major and submits a Declaration or Change of Major/Minor form to the Office of the Registrar, or the requirements outlined at the year of graduation (current catalog). Students may elect a newly-created major at any point in their attendance at Palm Beach Atlantic University. It is the responsibility of the student to notify the Office of the Registrar of changes to his/ her degree program or catalog year via the Declaration or Change of Major/Minor form. The catalog year for a minor will be determined by the student’s academic major since both major and minor should be from the same catalog year.

Substitutions for discontinued courses may be authorized or required by the major department or appropriate school. A student has seven years from the date of his or her first registration at Palm Beach Atlantic University to complete his or her degree under the catalog in effect at the date of first registration. Students who continue in attendance beyond the seventh year may elect to meet the graduation requirements of the catalog in effect in the eighth year of attendance or the catalog in effect at the year of graduation.

“In attendance” is defined as enrollment in at least 12 credit hours for one semester within a 12-month period. An approved leave of absence shall not be considered an interruption in attendance. If a student is not in attendance for more than two consecutive semesters and, then, re-enters the university, the student is subject to the graduation requirements at the time of re-entering.

Non-Traditional & Other Credit

Credit by Examination

For the student enrolled in one of the undergraduate day programs, the aggregate of credit earned by examination may not exceed 32 semester hours, excluding International Baccalaureate Credit.

• Advanced Placement of College Entrance Examination Board (AP) - Students submitting a score of 3 or higher on AP exams will be awarded credit-by-exam credits toward equivalent PBA courses. The American Council on Education (ACE) recommendations will be followed.
• College-Level Examination Program (CLEP) - Students submitting a score of 50 or higher on CLEP exams will be awarded credit based on ACE recommendations. 
  Note: Modern language exams have higher scoring requirements. Credit may be earned any time before registering for the equivalent PBA course, except no CLEP credit may be earned during the student’s last 32 semester credit hours. CLEP is not permitted for Humanities courses (HUM 1013 , HUM 1023 , HUM 1033 ) or English Composition II (ENG 1123 ), which must be taken at PBA.
• International Baccalaureate Examinations (IB) - PBA grants course credit for International Baccalaureate proficiency (up to a maximum of 60 semester hours of combined CLEP, AP, and IB credit). The credit awarded follows ACE guidelines.
• Other Examinations - PBA may grant course credit for subject-area examinations such as DSST (formerly known as DANTES Subject Standardized Tests), Excelsior College (formerly known as Regents College Exams or the Proficiency Examination Program), UEXCEL and Cambridge AICE, if the student proves to be proficient. Credit awarded follows the ACE guidelines.

NOTE: Exceptions apply to Modern Language credits for the English, B.A.  and English and Secondary Education, Grades 6-12 with ESOL, B.A.  majors as well as the French  and Spanish  minors. Please refer to the Programs of Study  for details.

Transfer Credit

The number of transfer credits allowed will depend upon the standing of the institution(s) attended, the nature of the courses taken, and the grades earned. PBA declines to accept transfer credit of a grade lower than a “C-” (exception to this policy provided for in The Independent Colleges and Universities of Florida Community College Articulation Agreement Manual). Only credits from institutions with accreditations recognized by the Department of Education are transferable to PBA. Coursework from non-accredited institutions will not transfer.

Any student who has completed an Associate of Arts degree* from a community college is guaranteed:

1. Junior standing with the application of a minimum of 60 credit hours toward the Baccalaureate degree; and,
2. Recognition of completion of the General Education requirements, excluding the Biblical Studies component and Freedom in American Society.
   • The following schools have additional natural science requirements: The School of Arts and Sciences, the School of Communication and Media, the School of Education, the School of Ministry, the School of Nursing, and the School of Pharmacy’s Pre-Pharmacy program. Please refer to the specific majors within these schools in the Programs of Study . The Pre-Pharmacy course requirements can be found in the Undergraduate Pre-Pharmacy Program section.

Credit will be awarded for a course(s) completed at an institution that is deemed degree-granting by a post-secondary regional accrediting commission, at the time the coursework was completed, if the student has earned a grade of “C-” or better. Grades for transferred courses do not count in the PBA cumulative GPA. A student presenting accredited transfer credit from an institution that was not accredited as degree-granting by a post-secondary regional accrediting commission at the time the coursework was completed may seek credit validation upon the successful completion of 30 credit hours at PBA (with a 2.0 PBA cumulative GPA or higher). For planning purposes, an unofficial evaluation of credit will be provided. Only courses for which a grade of “C-” or better has been earned will be considered. Upon the completion of the residency requirement and satisfaction of the academic progress requirement, the unofficial evaluation will be validated, and the courses will transfer as noted on the official evaluation. The student must submit written notification to the Office of the Registrar upon successful completion of the residency requirement.

A maximum of 67 semester hours of credit may be transferred from all two-year or community colleges.** The last 30 hours of credit must be earned at PBA. Each transfer student must take at least one-third* of the required courses in the major(s) and/or minor(s) at PBA. A student may not receive upper-level credit at PBA for a course completed elsewhere for lower-level credit.

Modern Language Credits: Credit hours vary based on major/minor requirements. Exceptions apply for the English, B.A.  and English and Secondary Education, Grades 6-12 with ESOL, B.A.  majors as well as the French  and Spanish  minors. Please refer to the Programs of Study  for details.

Global Studies and Social Science General Credits: The Dean of the discipline for which the transfer is sought, in consultation with the Registrar, will determine if a transfer course from another academic institution will meet PBA’s requirement for a Global Studies or a Social Science elective. The proposed transfer course should be comparable to, though not an exact equivalent of, an approved PBA Global Studies or Social Science elective selected for the particular major. Among the factors which may be considered are learning outcomes and an appropriate integration of faith and learning. Transient credit will not be approved to satisfy Global Studies or Social Science electives.

Natural Science and Technology Credits: Natural Science and Technology courses completed more than 5 years prior to enrolling at PBA will not be accepted for transfer credit toward a major or minor. Natural Science and Technology courses may be counted toward General Education credits up to 7 years after completion.

*Does not apply to Associate of Arts degrees from a community college conferred before November 1992.

**The School of Ministry applies more stringent transfer standards for courses within the major field of study. School of Ministry majors should refer to the Programs of Study  for school-specific transfer policies.

Shuttered Institutions

Palm Beach Atlantic University adheres to the principles of good educational practice through a process of creation, governance, and publication of academic policies. This process utilizes the collaborative resources of administration, faculty, and staff to ensure integrity, transparency, and personal accountability for all constituents, including current and prospective students.

Displaced students from shuttered institutions are welcome. Palm Beach Atlantic University provides transfer-friendly undergraduate programs and students in graduate programs at a shuttered institution may typically transfer in coursework up to 35% of the credit hours required for the relevant PBA graduate program providing all other transfer requirements are met. (See Acceptance of Academic Credit policy.)

This policy delineates the outreach of Palm Beach Atlantic University to individuals who were active students at the time of the closure of their home institution. In an effort to support these displaced students while maintaining a high academic standard of accreditation, Palm Beach Atlantic University will work with students on a case-by-case basis.

Transient Credit (PBA Students)

After initial enrollment in Palm Beach Atlantic University, it is to be assumed that the student will complete his/her courses at the university. However, in unusual circumstances, and at the appropriate Dean’s discretion, a student with fewer than 90 credits may seek approval for up to a maximum of 12 credit hours of courses to be taken at another institution for transient study credit. No course may be requested to be taken as transient study if:  1) it has been taken at PBA previously (including those courses in which a student has received a grade of “W”,”D”, or “F”); or 2) the course is being offered through PBA during the semester or term that the student would like to enroll for transient study.

Transient study will not be approved for the following PBA General Education Program courses: Composition I, Composition II, Humanities I, Humanities II, Humanities III, Global Studies elective, Social Science elective, Exploring the Bible, Freedom in American Society, and Christian Values and Biblical Faith.*

The student must complete an Application for Transient Study form, which can be obtained in the Office of the Registrar. Students must apply by the following dates:

• May 15th for transient study in the Fall semester
• December 10th for transient study in the Spring semester
• Last day of Spring semester final exams for transient study in the summer semester

It is the student’s responsibility to ensure that the transcript for transient study is sent to PBA by the end of the student’s first semester on campus following the completion of the transient work. Grades earned in transient study do not count toward the PBA cumulative GPA.

*Based on the discretion of the appropriate Dean, transient study requests may not be granted for general elective credit hours.

Readmission to the University

A student who wishes to return to PBA must file an Application for Readmission with the Admissions Office in the following cases:

• After official withdrawal from all courses in a semester;
• After non-enrollment for two semesters (fall/spring or spring/fall);
• After suspension or dismissal.

If the student has attended any post-secondary institutions since his or her last enrollment at PBA, official transcripts must accompany the Application for Readmission. All college or university transcripts must be received and evaluated by the university before a student will be considered for a financial aid award. The student is notified in writing of approval or disapproval for readmission. A student who has a delinquent account with the university will not be approved for readmission until the Business Office has cleared the account. Furthermore, readmission does not automatically reinstate financial aid. A student must re-apply for aid and confer with a financial aid counselor regarding his or her status. Students who drop out of the university for only one Fall or Spring semester may, upon their return, continue under the catalog in effect at the time of their original matriculation. After an absence of two semesters, a student must return under the catalog in effect at the time of his or her readmission.

Students who have incomplete records at the beginning of the semester may be admitted on a provisional basis pending receipt by the university of all transcripts and/or other credentials. It is the applicant’s responsibility to have these documents supplied to the Office of the Registrar. Until these documents are received, the applicant will not be allowed to register for classes for the following semester. The release of PBA transcripts will not be permitted.

The university assumes no responsibility for the status of provisionally-admitted students, since the university has not been able to make a determination of eligibility. The university agrees to extend provisional admission based upon the applicant’s representation that he or she has the requisite qualifications for admission. Upon completion of the applicant’s file, if it should be determined that the applicant was not eligible to enroll, he or she will be withdrawn immediately.

If the student is withdrawn for one of the aforementioned reasons, a refund of tuition, if any is due, will be determined in accordance with the existing policy as recorded in the current catalog.

Change of Program

A student who wishes to return to PBA and pursue a program - from evening to day, or from day to evening - other than the program for which they were last enrolled, must obtain and complete a Change of Major/Minor form which is available in the Office of the Registrar or on myPBA after being approved for readmission. Students in the undergraduate day program must select from programs of study and courses as outlined in the Undergraduate Day Catalog in effect at PBA either at the time when he or she officially changes his or her major and submits a Declaration or Change of Major/Minor form to the Office of the Registrar or the requirements outlined at the year of graduation (current catalog). If a student intends to pursue a different degree program - from undergraduate to graduate, graduate to undergraduate, or obtain an additional bachelor’s - he or she must submit a new Application for Admission through the Office of Admissions.

Registration and Changes in Registration

No student shall be permitted to enroll in any course after the census date (5th class day in any given semester or subterm).  All changes in schedules shall be made prior to the census date.

It is the responsibility of the student to make any necessary changes to his or her schedule via myPBA or in the Office of the Registrar. Advisors are available to assist students with selections. Changes in registration may affect charges and financial aid awards. Please refer to Enrollment Verification regarding administrative changes to a student’s schedule.

Add/Drop

This refers to course changes in a schedule that may occur during the first week of the semester. No student shall be permitted to add or drop any course after the published census date (Add/Drop deadline).

1. If credit hours are increased, additional tuition and fees (if any) may be charged; if credit hours are reduced, tuition and fees may be appropriately adjusted by the Business Office. Financial Aid adjustments may result. 
2. Each change in schedule is considered a separate transaction, and previous transactions will have no bearing on the calculation of charges.
3. The census date is specified in the academic calendar.

Course Withdrawal

This is a change in a student’s schedule, after the census date, that does not involve a complete withdrawal from the university.

• A student may withdraw from a course without academic penalty on or before the published withdrawal deadline set in the academic calendar. This action does not take precedence over the issuance of a grade related to academic dishonesty. A grade of “W” retains fee liability for the course and does not affect financial aid eligibility for the current semester; however, future aid may be affected. The course will remain on the transcript. 
• If a student withdraws from a semester course during the last five weeks of fall, spring, or summer semester, a grade of “F” will be assigned. If a student withdraws from a subterm course after the third week of class meetings in fall, spring, or summer semester, a grade of “F” will be assigned.
• Withdrawn courses are fee liable (non-refundable).

Standards of Academic Progress

Probation And Suspension (Academic Discipline)

The record of each student may be reviewed by the Registrar at the end of each semester or at any other time that such a review seems warranted. In order to avoid academic discipline, an undergraduate student must maintain a PBA cumulative grade point average of 2.0 or higher.

Good Standing

A student is in good academic standing with a cumulative 2.0 GPA.

Academic Warning (Below 2.0)

A student will be placed on Academic Warning at the end of the first term in which he/she does not meet a cumulative 2.0 GPA.

Academic Probation (Below 2.0 For The Second Semester)

A student will be placed on Academic Probation at the end of a term if, after being placed on Academic Warning, he/she does not meet the cumulative 2.0 GPA. *

Academic Suspension (Below 2.0 For The Third Semester)

A student will be placed on a one-semester Academic Suspension at the end of a term and course registrations will be cancelled for the subsequent semeser if, after being placed on Academic Probation, he/she still does not meet the cumulative 2.0 GPA.* After the period of suspension, the student may apply for readmission through the Office of Admissions. It is within the discretion of University officials to approve or deny readmission after suspension. If readmission is approved, the student is permitted one semester to raise the GPA to the satisfactory level. If after the semester of return to PBA, or after any subsequent semester, the student’s cumulative GPA is below 2.0, the student will be suspended and may not apply for readmission.

* PBA scholarships may be impacted. Please see Institutional Scholarships on the Financial Aid  page.

Withdrawal from the University

Official withdrawal from the university during a semester requires that the student:

1. Obtain a Withdrawal from University form from the Dean of Students, or submit a letter with an official signature requesting withdrawal. When submitting a withdrawal letter, you are required to notify the following PBA offices: Dean of Students, Registrar, Student Accounts, Financial Aid, Workship, Chapel, and Residence Life (if applicable).
2. Supply all necessary information on the Withdrawal from University form, including securing the required signatures.
3. Submit the completed form to the Dean of Students Office. The date of withdrawal will be the latest date of attendance in any enrolled course. Dropping all classes does not constitute an official withdrawal. The grade of “W” will be assigned to courses of students who withdraw from the University.  A student who completes his or her semester and does not return for the next semester is considered to be a non-returning student, not a withdrawal.

Approved Medical Withdrawal

Approved Medical Withdrawals provide students with a withdrawal date to be set for one week prior to their last date of attendance. Without an Approved Medical Withdrawal (per the Withdrawal from the University policy), the last date of attendance is the recorded withdrawal date and the standard fee schedules apply. All Approved Medical Withdrawals are recorded as a “W” on your academic record. When a student withdraws from the University, the student forfeits his or her rights and privileges as a student, including the use of all PBA facilities. Therefore, he or she will be required to immediately turn in their PBACard and key to Campus Safety, Sailfish Services, or Residential Life.

Approved Medical Withdrawal Procedure

1. Student must submit a written request for medical withdrawal to the Director of Academic Support and Disability Services. Qualified requests will include documentation of medical or psychological necessity to withdraw from academic coursework, which must be submitted to the Office of Academic Support and Disability Services (OASDS) within 10 days of last date of attendance.

   Contact information for OASDS:

   Attn: Office of Academic Support and Disability Services
   Palm Beach Atlantic University
   901 South Flagler Dr.
   West Palm Beach, FL 33401
   Phone: 561.803.2576
   Fax: 561.803.2519

2. Upon receipt of a written request and supporting documentation, the OASDS will review the Approved Medical Withdrawal request. The OASDS will notify the student and the Registrar’s Office of the decision within ten (10) days of receiving the medical withdrawal request along with supporting documentation.
3. Prior to receiving approval to return to academic work, all students requesting an Approved Medical Withdrawal must contact OASDS.

Approved Medical Withdrawal Re-enrollment Procedure

To return to PBA and to release the hold on the student’s account, the student must submit the official documentation of completed treatment plan and clearance to return to the OASDS. The medical clearance documentation needs to be a letter from the student’s medical provider stating the time frame of care, diagnosis, and clearance to return to classes at PBA with effective date. 

1. Meet all university and re-enrollment requirements, including the removal of any university holds. 
2. Receive medical clearance from OASDS.
3. Receive registration clearance from the Office of the Registrar to register for classes. Please refer to the Tuition & Fees  for applicable refund schedules.